Position Title:
Oregon Teacher Scholars Program Coordinator - PA2

Higher Education Coordinating Commission - OSAC

Position Contact Name:
Jenny Chadwick

Position Contact Email:
[email protected]

Position Contact Phone:

Salary Range:
4,693.00 - 7,180.00 USD Monthly

Deadline or Close Date:

Job Location - City, State:
Salem, Oregon - Hybrid

Position Description:
Oregon Teacher Scholars Program Coordinator – PA2 (Bilingual English/Spanish Required)

Hybrid work – Permanent, Full-Time

OSAC - Office of the Student Access & Completion

REQ - 137166

Come for a job. | Stay for a career. | Make a difference… for a lifetime!

Are you a self-starter with a passion for providing exceptional customer service? Do you enjoy implementing programs and projects? If so, please consider joining the Higher Education Coordinating Commission’s Office of Student Access & Completion Team!

The State of Oregon’s Higher Education Coordinating Commission is recruiting for a State Oregon Teacher Scholars Program Coordinator (PA2) position. We are looking for a strategic, detail-oriented individual to join our growing team. This position is statewide in scope and will be headquartered at HECC’s Salem Office. The successful candidate may be eligible for in state hybrid work, consisting of performing duties onsite in a standard office environment and working remotely. Work location and number of days worked remotely will be negotiated with hiring manager. We value our employees and encourage work life balance and flexibility.

State Employee Job Rotation Option: Employees of the State of Oregon may choose to be considered as a job rotation candidate. To apply as a job rotation candidate, you must be currently employed by the State of Oregon (this includes regular status, who have completed trial service, and limited duration employees) and have approval from your manager/supervisor to apply.

Why Join Us

The Higher Education Coordinating Commission (HECC) envisions a future in which all Oregonian’s benefit from the transformational power of high-quality postsecondary education and training. Come work with a team that values equity, affordable access to education, and lifelong learning within beautiful Salem, Oregon!

About the Agency

HECC AGENCY VISION - The Higher Education Coordinating Commission (HECC) envisions a future in which all Oregonians—and especially those whom our systems have underserved and marginalized—benefit from the transformational power of high-quality postsecondary education and training.

Equitable Recruiting

The HECC strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

About the Office

The Office of Student Access & Completion (OSAC) expands opportunities for Oregonians to access their higher education and career training goals through information, mentoring, and financial aid. Programs administered through OSAC that support students include:

  • ASPIRE information and mentoring programs: ASPIRE Middle & High School and Summer Bridge.
  • Outreach Programs: FAFSA Plus, in-person presentations, and tabling events directly serving students and families.
  • Financial aid programs:
  • State programs: Oregon Opportunity Grant, Oregon Promise Grant, Student Child Care Grant, Oregon National Guard State Tuition Assistance Grant, JOBS Plus, and other grants.
  • Federal programs: Chafee Education and Training Grant (for former foster youth).
  • Private scholarship programs: OSAC works in partnership with The Oregon Community Foundation, The Ford Family Foundation, and other donors to administer more than 600 scholarships.
What You Will Be Doing
The primary purpose of this position is to administer assigned grants and scholarships including the Oregon Teachers Scholars Program (OTSP), deliver services to recipients of OTSP and assigned grants and scholarships, and collaborate with the Oregon Educator Advancement Council (EAC) on the application and awarding process for OTSP. This position will market and promote the program, support individuals through the application process, provide technical advice to applicants, recipients, staff at local school districts and Oregon colleges and universities, and utilize the program criteria, state laws and rules, as well as scholarship guidelines and requirements to review potential applicants.
This position administers many individual grant and scholarship programs that have sensitive involvement working directly with grant applicants and recipients, financial aid personnel at public and private colleges and universities, partner organizations, and other state agencies like the Oregon Educator Advancement Council, Oregon Department of Education, Oregon Teacher Standards and Practices Commission, School Districts and ESDs, Oregon Department of Human Services, Oregon Board of Psychologist Examiners, other state entities, education advocacy groups Oregon Department of Public Safety Standards and Training, and other offices within the Higher Education Coordinating Commission. The position coordinates program objectives for daily operation, ensures delivery of services to students by explaining program rules and guidelines, and coordinates awards disbursements.
Duties Include
  • Coordinates, plans, manages, and administers OTSP and an assigned portfolio of programs including awarding, disbursing, and accounting.
  • Ensures compliance with state regulations, partner contracts, award administrative rules and processes, and/or private award operating rules for each fund in assigned program.
  • Works with state partners or their representatives, schools, and other stakeholders to confirm participation, schedules, procedures, policies, and development and/or revisions of administrative rules and guidelines for each program.
  • Reviews past processes for needed changes. Implements said changes.
  • Resolves questions and requests from students in portfolio.
  • Resolves individual recipient problems or guides student and partners (schools and other stakeholders) on appeal processes. Processes and determines appropriate resolution to appeals and expectations. May request input from manager as needed.
  • Assists with writing the Policies and Procedures Handbook. Responsible for developing, reviewing, and updating policies relating to assigned programs.
  • Develops policies in collaboration with the team to enhance the processes needed for program administration.
  • Collaborates and assists the EAC leadership with strategic planning, program policy and budgeting considerations.
  • Supports the success of OTSP by providing technical advice to scholars, and to EAC.
  • Develops outreach plans and partnerships with school districts, colleges and universities and other interested parties to market the program.
  • Oversees annual renewal process including reconciliation, enrollment verification processing, and identifying improvements to ensure timely completion.
  • Designs publications and presentation materials to promote and market OTSP.
  • Contributes to program effectiveness by identifying and sharing short-term and long-range issues for the Oregon Educator Equity Advisory Group
  • Collect and maintain accurate data on recipients.
  • Completes reports for the EAC, the Educator Equity Advisory Group and other stakeholders as requested.
For a complete list of duties and working conditions, please contact the recruiter for the position description. [email protected]
Working Conditions:
  • This position is required to be in the office a minimum of 2 days per week.
  • Daily team interactions.
  • Open office environment.
  • Extensive computer use.
  • Must respond to many incoming calls concurrent with other daily deadlines and responsibilities.
  • Simultaneous work on multiple tasks with frequent interruptions.
  • Requires remaining stationary for extended periods.
  • May require statewide and/or national travel.
  • This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, to travel to required training and meetings.
  • Requires physical activity normally associated with filing and sitting for extended periods, occasional bending, stooping, and walking to meetings within the building.
Desired Attributes/Skills:
  • Demonstrated experience with grant and program management, particularly financial aid (grants and/or scholarships), and/or college admissions.
  • Possess extensive effective communication and interpersonal skills.
  • Possess strong organizational skills.
  • Have a high degree of flexibility and work demand tolerance.
  • Adapt easily and able to deal with shifting priorities and changing demands while meeting competing deadlines.
  • Possess experience in preparing and delivering presentations.
  • Have a high degree of accuracy and attention to detail.
  • Be proficient with Microsoft Office, Outlook, Word, Access, and Excel.
If you have these qualities, let us know. It’s how we will choose whom to move forward!
Minimum Qualifications (Required Skills)
A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or Education, or a related degree that demonstrates the capacity for the knowledge and skills; and two years experience coordinating or administering a program OR any combination of experience or education equivalent to five years of experience that typically supports the knowledge and skill requirements listed for the classification.
Bilingual in English and Spanish language skills
The Benefits
  • Competitive medical, vision and dental benefits package for the employee and qualified family members.
  • Opportunity to participate in a deferred compensation savings program.
  • Work with a team that values equity, affordable access to education, and lifelong learning within beautiful Salem, Oregon!
  • A fabulous retirement program. Click here to visit our full benefits website.
  • Work-life balance:
    • 11 paid holidays per year.
    • 3 additional paid "Personal Business Days" per year.
    • 8 hours of sick leave accumulated every month.
    • Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years.