Position Title:
Financial Aid Specialist

Western Oregon University

Position Contact Email:
[email protected]

Position Contact Phone:

Job Post Website Address:


Salary Range:
$2,807-$4,107 per month

Deadline or Close Date:

Job Location - City, State:
Monmouth, OR

Position Description:

The Financial Aid Specialist position will provide clerical support for the Financial Aid Office. The person in this position must interpret and disseminate federal, state, institutional and Financial Aid Office rules, regulations, policies and procedures in regard to all financial aid and scholarships that WOU administers. The information is provided to students, families, WOU staff and the general public in daily duties by phone, email, or direct contact. The person in this position prints, prepares and emails/mails student financial aid award notifications and manages a mail merge process to print and mail merit award letters. The person in this position provides phone and email support for the financial aid office. Occasionally, they may be asked to help cover the front reception desk for short periods of time, provide back-up support for the student office workers and submit their monthly timecard. The Financial Aid Specialist is responsible for updating the NCAA financial aid information in a stand-alone database used for determining the NCAA regulation compliance, downloads the grant and scholarship lists from the Oregon Student Access Commission and determines which awards to add and which ones to route to a counselor for processing and functions as the p-card manager responsible for tracking office expenses, inputting invoices into Banner and submitting the approved/signed monthly reconciliation report to the Accounting and Business Services office.

For the complete position description which includes knowledge areas and preferred qualifications visit https://wou.edu/hr/files/2022/08/S2272-Position-Description.pdf.

Minimum Requirements:

  • High School Diploma
  • General computer knowledge (Windows environment) required
  • Must be able to sit for long periods of time
  • Lift up to 25 pounds and reach all drawers of standard 5-drawer file cabinets
  • Converse in person and use the telephone

Women, Black, Indigenous and People of Color, veterans, people who identify as LGBTQ+, and people with disabilities are highly encouraged to apply for this position, even if they do not meet qualifications exactly as listed. We are most interested in finding the best person to fulfill this role within our university community, and that candidate may be someone with transferable skills and experience rather than exact qualifications.

Required Application materials:

  1. WOU Employment Application form available at https://wou.edu/hr/employment/employment-application-form-classified-positions/ - classified
  2. Cover Letter that addresses each qualification of the position.
  3. Resume

Additional Application information:

Contact information for three professional references will be requested from finalists. Western Oregon University only considers visa support for Tenure Track employees placed in specialized positions that are continuing regular university appointments for multiple years.

Background/Education Check:

A criminal background check will be completed as a condition of employment as well as an education check for positions requiring a formal degree as a minimum requirement.

Employee COVID-19 Vaccine Requirement:

All WOU students and employees are required to be fully vaccinated against COVID-19. All newly hired employees must meet the vaccination requirement or file an exemption prior to their first day of employment.


Western Oregon University offers an excellent benefits package for eligible employees which includes 95% premium paid healthcare, a generous retirement and vacation package, and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities. http://www.wou.edu/hr/benefits/

Equal Employment Opportunity:

Western Oregon University is an equal opportunity employer that is committed to diversity, equity and inclusion in the workplace. We celebrate our inclusive work environment and encourage people of all backgrounds and perspectives to apply. We embrace our differences, and know that our diverse team is a strength that drives our success.

Western Oregon University is committed to developing a barrier-free recruitment process and work environment. If you require any accommodations, please email us at employment[at]wou.edu and we will work with you to meet your accessibility needs.