Executive Board Meeting
February 8, 2004
Salishan Lodge
MEMBERS PRESENT: Katy Kelley,
Kathy McCutchen, Julia Reisinger, Tracy Reisinger, Laurie Neil, Jane Reynolds,
Kat Kordon, Mickey Jacobson, Tracey Lehman, Theresa Bosworth, Pat Downey, Jim
Eddy, Susan Degen, Kate Bligh
The meeting was called to order by President Jim Eddy.
One
correction was made - Tracy Lehman should be Tracey Lehman. Tracey Lehman moved to accept the minutes as
corrected. Tracy Reisinger seconded the
motion. The motion passed unanimously.
The OASFAA bank accounts were balanced as of December,
2003.
Checking Account Balance:
$18,241.19
Outstanding bills:
$4288.27
Outstanding deposits:
$9520
Money Market balance:
$34,322.16
Julie
Reisinger moved to accept the Treasurer’s Report. Mickey Jacobson seconded the motion. The motion passed unanimously.
Jane
Reynolds reported that as of 1:00 p.m. on February 7, 2004 the membership roles
listed 286 current OASFAA members and 186 inactive members. Five additional members paid their dues on
February 8, 2004.
Jane
will send an email to all non current members in early February. A reminder will be given during the Business
Meeting that membership for all current members will end on May 31, 2004. All members will receive an email when their
membership is about to expire. The Board would also like to see an email in
early April to remind members to go to the website to update their information.
The
Board decided that the .PDF directory was not useful for confirming membership
because it is outdated as soon as someone changes jobs or other information.
Jane
has received a couple of requests for mailing labels for job posting. The board decided that job postings should be
listed on the listserve. WASFAA sells
their labels for $75. There might be
legitimate reasons for offering labels.
It would allow OASFAA to provide information to our members, without
endorsing the product. Jim will put this
topic on the agenda for the transitional meeting. Jane will experiment with how easy or
difficult it is to print labels.
As a reminder, the Ford Foundation is no longer part of OSAC. Foundation members are no longer voting members of OASFAA.
PREPARATION FOR SEGMENTAL
MEETINGS
Jim Eddy has prepared a discussion guide for Segmental
Vice-Presidents to use when discussing
to proposed “flat grant”. The guide has
been updated with input from Jeff Svejcar. Jim would like the Vice-Presidents to give
the information to members and receive
members’ reactions.
The Vice-Presidents will also need to gather names for
candidates for Vice-President for the
2004-2005 year.
PREPARATION FOR BUSINESS
MEETING
The members present at the business meeting, who have not
previously voted, will vote for
the open President-Elect position. Jim
Eddy will create a ballot that includes the voter’s
name, school and candidate choice. The
voting will occur early in the business meeting. OSAC will collect the ballots, check the
membership of the voter, and tally the results. Hopefully, the results will be ready before
the end of the business meeting.
Jim will also ask for the following committee reports:
Membership – Jane Reynolds
Development – Randy Jones
OPB – Tracy Reisinger
High School Counselor – Elizabeth Bickford,
someone from
Summer Drive-In – Suzie Peterson
Support Staff Workshop – Heidi Elder
FA 101 – Dan Preston
Archives – Jim Eddy
Development: Kathy McCutchen reported that currently 19 organizations have become vendors. Their pledges total $37,650. This amount will increase to $44,000 when the table fees are added to the pledges.
We have 25 vendors in the vendor room at the conference. This amount fills the vendor room. The board felt that wall to wall people was not good for either the vendors or visitors to the vendor room. Kate Bligh, Vendor Liaison, will talk to vendors about this issue.
Awards: Tracy Reisinger reported that she was ready to present the awards during the conference. She will present the Unsung Hero award at Monday’s lunch. The other awards will be presented during Monday’s dinner.
Legislative: Susan Degen reported that Congress has not been busy. There were hints of the 2005 higher education budget from the President’s budget request. Susan will work with Pat to post the Re-authorization handout to the website.
Technology: Pat Downey wanted to know if the Board would like to publish the .PDF version of the membership directory. The cost is $400 now. No changes to the .PDF will be made during the rest of the year. The only issue with not publishing the directory is how to use vendor space. This is still being discussed.
Theresa Bosworth suggested that it would be helpful to have an invoice when people pay for OASFAA events.
Tracy Reisinger will forward the 2004-2005 ballot information to Pat to post to the website.
OSAC: OSAC had nothing to report.
Pat Downey, Susan Degen, and Kat Kordon will collect
the ballots and tabulate the results. The elected President-Elect will attend the
NASFAA Leadership training.
OLD BUSINESS
There was no old business.
NEW BUSINESS
There was no new business.
ADJOURNMENT
Julia Reisinger moved to adjourn the meeting. Laurie Neil seconded the motion. The motion passed unanimously.